We frequently focus on helping our clients improve the efficiency of their overall workflow. One of our favorite projects to assist in this regard is with the transition to a paperless, or “less paper”, office. Here are four excellent reasons why you should consider a “less paper” environment.
1. Improve Operational Efficiency and Profit Margins
Using less paper allows you to save money on file storage space, rent, and supplies, and increase physical office space by reducing storage and clutter. You also create a more efficient operational environment for your employees when they can quickly and reliably access documents at any time and from any location. Staff will be more productive, and will spend less time walking around, in the mail room, or at the copy machine.
2. Increase File Longevity and Lower the Risk of Losing Files
We have all seen the office-wide emails asking if you or anyone else has Mr. Smith’s file. Those messages will go away in a less paper environment. The files are scanned into a central location; they therefore may be accessed by anyone with the privileges to do so, and you have virtually eliminated the risk of losing the files.
3. Allow Key People to Work Remotely
This benefit of going paperless is often overlooked. Allowing key people to work remotely has many benefits, including, for example: the ability to hire more talent that may not be local, enhancing your ability to grow and expand your business, allow you to open new offices and work effectively between offices, allow you to monitor what is happening at remote office locations, and, possibly, improving morale and lowering turnover by allowing employees to spend more time effectively working away from the office.
4. Enhance the Perception of your Business
A functioning “less paper” office will be perceived as being on the leading edge of technology and as environmentally friendly. Certainly, your co-workers and customers will be impressed at the lean, organized look of your office when there is less paper lying around, and when transactions are handled quickly via email and the use of PDF files.
If you are interested in creating a “less paper” office, or for any other law firm consulting needs, please contact Fournier Legal Services at firstname.lastname@example.org or 860.670.3535 now for a free consultation and planning session.